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Wedding Planning Tools Bag

To-be-wed couples often find themselves with the challenge of planning a dream wedding that tailors to their budget. It is common to hear newlyweds tell tales of woe on overspending at their weddings or, that the wedding did not turn out as they had imagined.

If you’re about to tie the knot – fret not!

To kick-start this wedding assignment, all you need to bear in mind is to set the budget and stay focused.

“But, how?” You may wonder.

First things first – Get organised.

Getting organised is to establish an order among the chaos that comes with planning a wedding. Imagine being cluttered with all the info, brochures, leaflets, price lists, and samples that you may have collected from various bridal fairs and vendors ranging from florists, photographers, venues, gown designers, printers and so on. Then, there are dates to remember, gowns to pick up, menus to taste and much more!

As the list piles up, so will the stress. So, stay focused and get organised so that you can ultimately make better comparisons and decisions. Push aside the headaches that are creeping in and get started with a Wedding Binder.

a Wedding Binder generally has 3 components:

  • Calendar
  • To-do list
  • Ring binder

How they work:

  • Calendar
    Calendar and To-Do list go hand-in-hand. Remember to mark your calendar with the dates and time of appointments with various vendors, phone calls made and received, payment to make and made, etc. This works very well as a reminder and minimise the missed, as well as to keep track of the wedding planning progression.
  • To-Do List
    Always keep this with you so that you can keep track of items that need buying, vendors that need contacting, and so on. Add ideas to the list and mark items that have been done or discussed.
  • Ring Binder
    They come in various sizes and are easily available at your friendly neighbourhood stores. Choose one that is easily portable and in it, there should be:
  • Plastic sheet protectors to serve as pockets for all the wedding-related collaterals that you have collected.
  • Dividers that are labeled accordingly for different sections.
  • Zippered pocket for items like:
    • Pen/ pencils
    • Paper clips
    • Receipts
    • Travel size calculator
    • Glue stick (avoid using the liquid type that will cause a mess)
    • Any other small items

Sections for the binder:

  • Venue for ceremony / Reception
  • Catering Services
  • Photographer / Videographer
  • Entertainer
  • Wedding Attire
  • Invitation Card / Weddings Favour
  • Make-Up / Hair-Do
  • Transportation / Logistics
  • Accommodation (for destination weddings / out-of-town guest)
  • Honeymoon Planning
  • Miscellaneous (postage / delivery / alcohol)

For other important aspects which will be on:

  • Contact Detail (to store all important numbers, emails, addresses)
  • Guest List and RSVP
  • Seating Chart
  • Wedding Planning Time Table
  • Tips & Ideas
  • Thank you gifts & notes for relatives and friends
  • Recipes
  • D-I-Y projects


  • Sort and check your Wedding Binder at least once a month.
  • Bring along your Wedding Binder whenever you meet vendors. You will have all the information you need to compare prices and make smart decisions.
  • Arrange the sections according to its importance to you. E.g. If you are constantly contacting your gown designer, place that section towards to front of the binder. Already know what invitation card you want to give out? Place that section towards the back.
  • Keep a copy of all the correspondences with service providers, no matter if it was just a note, email, picture, drawing etc in the binder. It acts as a black & white deterrent against misunderstandings. As for telephone conversations, write down all the important details on a piece of paper and keep it in the binder.
  • Keep all receipts, contracts or agreements with the appointed vendors in their respective sections.


  • Do not trash or throw any information related to the wedding although you may think it is no longer necessary. Place them in another box if you want but don’t thrash the information till after the wedding. You might suddenly find that centerpiece does not suit your theme, you’ve changed your mind on the overall concept, etc. You never know.


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